GB/T 13967-2026 The management rule of archival fonds English, Anglais, Englisch, Inglés, えいご
This is a draft translation for reference among interesting stakeholders. The finalized translation (passing through draft translation, self-check, revision and verification) will be delivered upon being ordered.
ICS 13.220.10
CCS H 57
National Standard of the People's Republic of China
GB/T 13967-2026
Replaces GB/T 13967-2008
The management rule of archival fonds
全宗管理规则
Issue date: 2026-01-28 Implementation date: 2027-02-01
Issued by the General Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of China
the Standardization Administration of the People's Republic of China
Contents
Foreword
Introduction
1 Scope
2 Normative References
3 Terms and Definitions
4 Basic Principles
4.1 Respect for Provenance
4.2 Integrity and Organic Unity
4.3 Systematic Correlation
4.4 Stability and Continuity
5 Main Tasks of Archival Fonds Management
6 Establishment of an Archival Fonds
6.1 Organization Archival Fonds
6.2 Subject Archival Fonds
6.3 Special Forms of Archival Fonds
7 Archival Fonds Management within the Constituting Unit
8 Archival Fonds Management within the Archives
9 Archival Fonds Management during Institutional Reform, Asset, and Property Rights Changes
Appendix A (Informative) Template for Guide to an Archival Fonds
Appendix B (Informative) Template for Archival Fonds Management Table
Bibliography
Rules for Archival Fonds Management
1 Scope
This document establishes the basic principles for managing archives according to the archival fonds system. It specifies related requirements for the conditions and principles for establishing a fonds, management methods, content maintenance, etc. It also proposes methods for the disposition of archives based on the fonds unit during institutional changes.
This document applies to archives management based on the archival fonds system.
2 Normative References
The following documents are referred to in the text in such a way that some or all of their content constitutes requirements of this document. For dated references, only the edition cited applies. For undated references, the latest edition of the referenced document (including any amendments) applies.
DA/T 12 Specification for archival fonds descriptive file
DA/T 12 Rules for compilation of archival fonds descriptive file
DA/T 13 Compiling rules for archival code
DA/T 14 Specification for compilation of guide to an archival fonds
3 Terms and Definitions
The following terms and definitions apply to this document.
3.1
archival fonds
A whole body of organically related archives formed by a government body, organization, enterprise, institution, or other entity, or managed around a specific theme.
Note: Archival fonds are classified into organization archival fonds and subject archival fonds.
[Source: DA/T 1-2000, 5.5, modified]
3.2
archival fonds management
A systematic working model for classifying, preserving, and providing access to archives, treating the archival fonds as an organic whole.
3.3
organization archival fonds
The whole body of archives formed by the same government body, organization, enterprise, institution, or other entity.
3.4
subject archival fonds
The whole body of systematic and comprehensive archives related to a specific theme, such as a renowned figure, cultural industry, major event, or emergency incident.
3.5
archival fonds constituting unit
The government body, organization, enterprise, institution, or other entity that constitutes an archival fonds.
[Source: DA/T 1-2000, 5.4, modified]
3.6
combined fonds
A whole body of archives formed by two or more archival fonds constituting units, where the archives are interconnected and difficult to distinguish by unit, and are therefore treated as a single fonds.
[Source: DA/T 1-2000, 5.6]
3.7
collected fonds
A whole body of archives composed of several small fonds with a relatively small number of files that share certain common characteristics or connections, treated as a single fonds.
[Source: DA/T 1-2000, 5.7, modified]
3.8
archives collection
A supplementary management form used in archives administration for scattered documents that cannot be clearly assigned to a specific archival fonds.
3.9
archival fonds code
The code identifying the archival fonds to which the archives belong.
[Source: DA/T 13-2022, 3.3, modified]
3.10
archival fonds category
The attribute classification of fonds by an archives based on characteristics such as historical period, nature of the constituting unit, level of the constituting unit, or specific theme. Archives often assign a specific identifier to the fonds category, serving as the attribute code within the fonds number.
[Source: DA/T 12-2012, 3.3, modified]
3.11
archival fonds descriptive file
A specific file composed of relevant documents recording and explaining the history and current status of the archival fonds constituting unit and the archives themselves. It is an important tool for managing the archives of a fonds.
[Source: DA/T 12-2012, 3.1]
3.12
introduction to an archival fonds
compiling method of guide to an archival fonds
A type of archival retrieval tool that introduces and describes the basic situation of an archival fonds.
Note: To facilitate distinguishing between "introduction" and "guide", a description prepared by the fonds constituting unit itself is usually called an "introduction". An archives may further enrich and supplement this with analysis of the fonds content and management status within the archives, and this version is usually called a "guide".
[Source: DA/T 1-2000, 6.14, modified]
3.13
archival fonds management table
A registration form, maintained per archival fonds, reflecting the management status of the fonds within the archives.
[Source: DA/T 1-2000, 9.7, modified]
4 Basic Principles
4.1 Respect for Provenance
Collect, arrange, and manage archives according to their source, maintaining the relationship between the archives and their creator, and preserving the original historical context to the greatest extent possible.
4.2 Integrity and Organic Unity
Maintain the integrity of the archival fonds. Archives of different types and carriers within the same fonds shall be managed as a unified whole and not be dispersed. The affiliation of archives to different fonds shall be clear, avoiding confusion. Management activities for the fonds shall follow the original order and arrangement methods of the archives within the fonds, to maintain and reflect their organic connections.
4.3 Systematic Correlation
In the overall process of archives management, closely correlate fonds management with activities such as the collection and arrangement of records, preservation and protection of archives, and transfer and receipt. Compile the archival fonds descriptive file and introduction, maintain the archival fonds management table, record and manage fonds information comprehensively, accurately, and promptly, dynamically understand the management status of archives within the fonds, and comprehensively achieve the effectiveness of fonds management.
4.4 Stability and Continuity
Treat the archival fonds as the most fundamental and core classification unit. The structure and core management rules of the fonds shall remain stable. When facing situations such as institutional reform, asset or property rights changes, carry out archive disposition according to regulations, ensuring continuity in the management process of the fonds.
5 Main Tasks of Archival Fonds Management
Standard
GB/T 13967-2026 The management rule of archival fonds (English Version)
GB/T 13967-2026 The management rule of archival fonds English, Anglais, Englisch, Inglés, えいご
This is a draft translation for reference among interesting stakeholders. The finalized translation (passing through draft translation, self-check, revision and verification) will be delivered upon being ordered.
ICS 13.220.10
CCS H 57
National Standard of the People's Republic of China
GB/T 13967-2026
Replaces GB/T 13967-2008
The management rule of archival fonds
全宗管理规则
Issue date: 2026-01-28 Implementation date: 2027-02-01
Issued by the General Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of China
the Standardization Administration of the People's Republic of China
Contents
Foreword
Introduction
1 Scope
2 Normative References
3 Terms and Definitions
4 Basic Principles
4.1 Respect for Provenance
4.2 Integrity and Organic Unity
4.3 Systematic Correlation
4.4 Stability and Continuity
5 Main Tasks of Archival Fonds Management
6 Establishment of an Archival Fonds
6.1 Organization Archival Fonds
6.2 Subject Archival Fonds
6.3 Special Forms of Archival Fonds
7 Archival Fonds Management within the Constituting Unit
8 Archival Fonds Management within the Archives
9 Archival Fonds Management during Institutional Reform, Asset, and Property Rights Changes
Appendix A (Informative) Template for Guide to an Archival Fonds
Appendix B (Informative) Template for Archival Fonds Management Table
Bibliography
Rules for Archival Fonds Management
1 Scope
This document establishes the basic principles for managing archives according to the archival fonds system. It specifies related requirements for the conditions and principles for establishing a fonds, management methods, content maintenance, etc. It also proposes methods for the disposition of archives based on the fonds unit during institutional changes.
This document applies to archives management based on the archival fonds system.
2 Normative References
The following documents are referred to in the text in such a way that some or all of their content constitutes requirements of this document. For dated references, only the edition cited applies. For undated references, the latest edition of the referenced document (including any amendments) applies.
DA/T 12 Specification for archival fonds descriptive file
DA/T 12 Rules for compilation of archival fonds descriptive file
DA/T 13 Compiling rules for archival code
DA/T 14 Specification for compilation of guide to an archival fonds
3 Terms and Definitions
The following terms and definitions apply to this document.
3.1
archival fonds
A whole body of organically related archives formed by a government body, organization, enterprise, institution, or other entity, or managed around a specific theme.
Note: Archival fonds are classified into organization archival fonds and subject archival fonds.
[Source: DA/T 1-2000, 5.5, modified]
3.2
archival fonds management
A systematic working model for classifying, preserving, and providing access to archives, treating the archival fonds as an organic whole.
3.3
organization archival fonds
The whole body of archives formed by the same government body, organization, enterprise, institution, or other entity.
3.4
subject archival fonds
The whole body of systematic and comprehensive archives related to a specific theme, such as a renowned figure, cultural industry, major event, or emergency incident.
3.5
archival fonds constituting unit
The government body, organization, enterprise, institution, or other entity that constitutes an archival fonds.
[Source: DA/T 1-2000, 5.4, modified]
3.6
combined fonds
A whole body of archives formed by two or more archival fonds constituting units, where the archives are interconnected and difficult to distinguish by unit, and are therefore treated as a single fonds.
[Source: DA/T 1-2000, 5.6]
3.7
collected fonds
A whole body of archives composed of several small fonds with a relatively small number of files that share certain common characteristics or connections, treated as a single fonds.
[Source: DA/T 1-2000, 5.7, modified]
3.8
archives collection
A supplementary management form used in archives administration for scattered documents that cannot be clearly assigned to a specific archival fonds.
3.9
archival fonds code
The code identifying the archival fonds to which the archives belong.
[Source: DA/T 13-2022, 3.3, modified]
3.10
archival fonds category
The attribute classification of fonds by an archives based on characteristics such as historical period, nature of the constituting unit, level of the constituting unit, or specific theme. Archives often assign a specific identifier to the fonds category, serving as the attribute code within the fonds number.
[Source: DA/T 12-2012, 3.3, modified]
3.11
archival fonds descriptive file
A specific file composed of relevant documents recording and explaining the history and current status of the archival fonds constituting unit and the archives themselves. It is an important tool for managing the archives of a fonds.
[Source: DA/T 12-2012, 3.1]
3.12
introduction to an archival fonds
compiling method of guide to an archival fonds
A type of archival retrieval tool that introduces and describes the basic situation of an archival fonds.
Note: To facilitate distinguishing between "introduction" and "guide", a description prepared by the fonds constituting unit itself is usually called an "introduction". An archives may further enrich and supplement this with analysis of the fonds content and management status within the archives, and this version is usually called a "guide".
[Source: DA/T 1-2000, 6.14, modified]
3.13
archival fonds management table
A registration form, maintained per archival fonds, reflecting the management status of the fonds within the archives.
[Source: DA/T 1-2000, 9.7, modified]
4 Basic Principles
4.1 Respect for Provenance
Collect, arrange, and manage archives according to their source, maintaining the relationship between the archives and their creator, and preserving the original historical context to the greatest extent possible.
4.2 Integrity and Organic Unity
Maintain the integrity of the archival fonds. Archives of different types and carriers within the same fonds shall be managed as a unified whole and not be dispersed. The affiliation of archives to different fonds shall be clear, avoiding confusion. Management activities for the fonds shall follow the original order and arrangement methods of the archives within the fonds, to maintain and reflect their organic connections.
4.3 Systematic Correlation
In the overall process of archives management, closely correlate fonds management with activities such as the collection and arrangement of records, preservation and protection of archives, and transfer and receipt. Compile the archival fonds descriptive file and introduction, maintain the archival fonds management table, record and manage fonds information comprehensively, accurately, and promptly, dynamically understand the management status of archives within the fonds, and comprehensively achieve the effectiveness of fonds management.
4.4 Stability and Continuity
Treat the archival fonds as the most fundamental and core classification unit. The structure and core management rules of the fonds shall remain stable. When facing situations such as institutional reform, asset or property rights changes, carry out archive disposition according to regulations, ensuring continuity in the management process of the fonds.
5 Main Tasks of Archival Fonds Management
